CITY COUNCIL STAFF REPORT
MEETING DATE: August 24, 2016
PREPARED BY: Carlos Guerrero, Sergeant/Police Department
APPROVED BY: City Manager
Title
COMMUNITY LAW ENFORCEMENT FOUNDATION OF MORGAN HILL DONATION AND IN-KIND DONATION OF EQUIPMENT FROM THE NON-PROFIT ORGANIZATION RACING HEARTS
END
RECOMMENDATION(S)
RECOMMENDATION
Adopt resolution:
1. Accepting a $15,000 donation from the Community Law Enforcement Foundation of Morgan Hill (CLEF) for the purchase of automatic external defibrillators (AEDs) for patrol vehicles;
2. Accepting a $15,000 in-kind donation of AEDs from Racing Hearts, a nonprofit public benefit corporation, for the AED purchase;
3. Authorizing the City Manager to execute a Memorandum of Understanding with Racing Hearts accepting the AEDs;
4. Accepting a $2,100 donation from CLEF for travel, lodging, and registration fees for one Police Explorer Post Advisor to attend the National Law Enforcement Exploring Conference which was held in Flagstaff, AZ in July 2016; and
5. Recognizing the $2,100 as revenue towards the CLEF Donations Fund and appropriating it to the Field Patrol Training and Education Fund.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Enhancing public safety
Maintaining fiscal responsibility
2016 Focus Areas
Enhancing Our Services
REPORT NARRATIVE:
The Community Law Enforcement Foundation of Morgan Hill (CLEF) is a not-for-profit volunteer organization dedicated to supporting and promoting public safety through partnerships that provide resources to enhance the operation of the Police Department. The CLEF Board of Directors and volunteers work to raise funds for the purchase of equipment and materials that are not within the Department’s operating budget.
CLEF wishes to donate $15,000 for the purchase of fifteen (15) automated external defibrillators (AEDs) for Police Department patrol vehicles. An AED is a lightweight portable device that determines whether to deliver an electric shock through the chest to the heart. The shock can stop an irregular rhythm and allow the normal rhythm to resume. The AEDs will enable officers to use these life saving devices as needed in the field. Because officers are out on daily patrols, they typically are the first on scene for calls for service involving a medical emergency. Ready access to an AED, in his/her patrol car, will allow the officer to administer defibrillation for cardiac arrest. Studies have shown that AEDs administered within the first few minutes of cardiac arrest, increase survival rates.
Racing Hearts, a not for profit all volunteer organization dedicated to increasing awareness and improving access to AEDs, has provided AEDs to the Morgan Hill Unified School District and now wishes provide a $15,000 in-kind donation of AEDs allowing the City to equip each patrol vehicle with an AED. The total cost of the AEDs is $30,000 ($2,000/each).
CLEF also wishes to donate $2,100 for the travel/hotels costs and registration fees incurred for the Police Explorer Advisor, Corporal Scott Martin, to attend the National Law Enforcement Exploring Conference hosted in Flagstaff, AZ on July 11-16, 2016. Corporal Martin is the first Explorer Advisor to attend this national conference, exposing Corporal Martin to explorer programs from the around the country and providing information that will enhance and expand our explorer program, keeping it at the forefront among explorer programs within our local region. The Police Department paid for the conference registration and associated expenditures using training funds from the FY16-17 operating budget. The donation from CLEF will replenish funds used for the conference.
COMMUNITY ENGAGEMENT: Not Applicable
This staff report will serve as notification to the community of the donation from CLEF and Racing Hearts for the acquisition of the AEDs. Upon receipt of the equipment and completion of equipment training, the Police Department will issue a press release announcing acquisition of the AEDS made possible by donations from CLEF and Racing Hearts.
ALTERNATIVE ACTIONS:
The Council could choose to not accept the donation and fund the program out of the General Fund or choose not to fund the AED program.
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
None.
FISCAL AND RESOURCE IMPACT:
The donation from CLEF for the $15,000 purchase of the AEDs was approved as a Decision Package in the FY16-18 budget process. Therefore, there are sufficient funds allocated in the adopted FY16-17 Police Department operating budget for the expenditures from Police Field Operations Other Supplies fund (010.3210.42248) for the purchase of the AEDs. Sufficient funds were designated as revenue for the CLEF donation in revenue account CLEF Donations (010.37516). The $15,000 in-kind donation of AEDs from Racing Hearts does not have a budgetary impact.
Upon approval from Council, the City will recognize $2,100 as revenue towards the CLEF Donations fund (010.37516) and appropriate the $2,100 in the Field Patrol Training and Education fund (010.3210.42408) for the costs associated to attend the National Law Enforcement Exploring Conference. A Budget Scorecard for this donation is attached.
CEQA (California Environmental Quality Act):
Not a Project
The acceptance of donations and corresponding budget actions do not constitute a project, as defined in Section 15378 of the State CEQA Guidelines.
LINKS/ATTACHMENTS:
Resolution
Budget Score Card
Racing Hearts MOU