CITY COUNCIL STAFF REPORT
MEETING DATE: August 5, 2015
PREPARED BY: Cynthia Iwanaga, Management Analyst/Community Services
APPROVED BY: City Manager
Title
ACCEPTANCE OF COMMUNITY & CULTURAL CENTER EXTERIOR PAINTING PROJECT
END
RECOMMENDATION(S)
RECOMMENDATION
Adopt resolution approving the following actions:
1. Accept the Community & Cultural Center Exterior Painting Project in the final amount of $64,200; and
2. Direct the City Clerk to file the attached Notice of Completion with the County of Santa Clara’s Recorder’s Office.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Maintaining fiscal responsibility
REPORT NARRATIVE:
The City Council awarded the contract for the Community and Cultural Center (“CCC”) Exterior Painting Project to STB Stone, Inc. at its June 3, 2015 meeting. The project included the repairing and repainting of the exterior surfaces of the CCC’s Main Building and the Children’s Pavilion building.
The work was completed on June 30, 2015, in accordance with the plans and specifications for the project. There were no change orders, and the final contract amount was $64,200. The contractor completed the project before the scheduled completion date in mid-July.
COMMUNITY ENGAGEMENT: Inform
During the repainting process, the City staff posted a general notice on the City’s website and signage around the CCC notifying customers of the project schedule. City staff and the contractor worked collaboratively to ensure there was minimal disruption to scheduled programs at the CCC.
ALTERNATIVE ACTIONS:
N/A
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
On June 3, 2015, the City Council awarded a contract to STB Stone, Inc. in the amount of $64,200 with a 10% contingency of $6,420 for a total authorization of $70,620.
FISCAL AND RESOURCE IMPACT:
The project was funded by Fund 740 (Building Maintenance Fund) per the adopted FY 14-15 budget in the amount of $45,000. The additional $25,620 needed for the project was funded by $10,000 in anticipated savings available in Fund 740 appropriations and $15,620 in additional appropriations from Fund 740 that was approved at the June 3, 2015 City Council Meeting. The 10% contingency was not utilized, so $6,420 will be returned to the Fund 740 balance.
CEQA (California Environmental Quality Act):
Categorical Exemption
The activities described in this Staff Report are categorically exempt under CEQA, specifically pursuant to Section 15301 of the CEQA Guidelines (Existing Facilities), as the subject work involves the repair, maintenance or minor alteration of existing City facilities involving negligible or no expansion of use of those facilities.
LINKS/ATTACHMENTS:
1. Resolution
2. Notice of Completion
3. Project Close-Out Spreadsheet