CITY COUNCIL STAFF REPORT
MEETING DATE: June 17, 2015
PREPARED BY: Jennie Tucker, Community Services Supervisor/Community Services
APPROVED BY: City Manager
Title
SUMMER FUN IN THE PARK DONATION ACCEPTANCE
END
RECOMMENDATION(S)
RECOMMENDATION
Accept event grant funds from the Health Trust and a donation from the Edward Boss Prado Foundation to support and enhance the 2015 Summer Fun in the Park Series.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Enhancing public safety
Supporting youth
REPORT NARRATIVE:
This summer, the Community Services Department will be hosting the first Summer Fun in the Park Series. This event will be held as a three part series at Galvan Park on Wednesday, June 24, Wednesday, July 22, and Wednesday, August 26 from 6:00pm-8:30pm.
The goal of the event is to increase the sense of community and neighborhood safety by bringing residents to Galvan Park to engage in positive activities and promote relationship building. City teammates will be partnering with the City of Gilroy and a number of other agencies to offer entertainment, activities, demonstrations, resource booths and food. This event is free of charge and everyone in the community is encouraged to attend.
To offset the costs associated with the event, City staff applied and received a Community Grant from the HealthTrust in the amount of $1,500. The City also received a donation of $1,500 from the Edward Boss Prado Foundation/Cecelia's Closet and Food Pantry.
It is recommended that the Council to accept the donation from the HealthTrust and the Edward Boss Prado Foundation/Cecelia's Closet and Food Pantry to enhance the Summer Fun in the Event Park Series this summer.
COMMUNITY ENGAGEMENT: Collaborate
This project represents collaboration between the City, outside resources, vendors, exhibitors, HealthTrust, and The Edward Boss Prado Foundation/Cecelia's Closet and Food Pantry. City staff have also held several meetings to engage residents in the Crest Avenue neighborhood to assist with the planning and marketing of this event.
ALTERNATIVE ACTIONS:
An alternative would be to not accept the donations, thus forgoing funding to the City for the event.
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
No prior action has occurred.
FISCAL AND RESOURCE IMPACT:
Both revenue and expenses associated with grant funding, sponsorship, and event costs are already included in the Community Services Division Operating Budget for both FY 2014/15 and FY 2015/16, as a certain level of donations is anticipated yearly. For this reason, no budget amendment is triggered by this action. Funding will be utilized to provide for direct costs of the events (food, supplies, entertainment, etc.).
CEQA (California Environmental Quality Act):
Categorical Exemption
The activities allowed through the acceptance of this grant are consistent with the previous and ongoing operations of this facility.
LINKS/ATTACHMENTS:
Promotional postcard for event