CITY COUNCIL STAFF REPORT
MEETING DATE: September 2, 2015
PREPARED BY: Cynthia Iwanaga, Management Analyst/Community Services
APPROVED BY: City Manager
Title
ACCEPTANCE OF DOG PARK GATE AND FENCING PROJECT
END
RECOMMENDATION(S)
RECOMMENDATION
Adopt a resolution approving the following actions:
1. Accept the Dog Park Gate and Fencing Project in the final amount of $14,911; and
2. Direct the City Clerk to file the attached Notice of Completion with the County of Santa Clara’s Recorder’s Office
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Maintaining fiscal responsibility
REPORT NARRATIVE:
The City Council awarded the contract for the Dog Park Gate and Fencing Project to Diery E. Maldonado dba Cal West Fence at its June 17, 2015 meeting. The project included the installation of three new gates and approximately 450 additional linear feet of chain link fencing to the existing dog park located in Community Park.
The work was completed on August 7, 2015, in accordance with the plans and specifications for the project. There were no change orders, and the final contract amount was $14,911. The contractor completed the project on schedule and within budget.
COMMUNITY ENGAGEMENT: Consult
Members of the MHDOG and other park users were consulted about the design of the improvements and the plans were developed with their input incorporated. A general notice about the installation of the new fencing was posted at the dog park entrance before construction began. Weekly construction updates were posted on the City’s website and on Next Door Morgan Hill to reach as many residents as possible. During construction, the Facilities Manager informed MHDOG representatives of the project’s schedule and progress. MHDOG shared the project schedule with its membership.
ALTERNATIVE ACTIONS:
N/A
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
On June 17, 2015, the City Council awarded a contract to Diery E. Maldonado dba Cal West Fence in the amount of $14,911 with a 10% contingency of $1,491 for a total authorization of $16,402.
FISCAL AND RESOURCE IMPACT:
The project was funded by Fund 302 (Parks Maintenance) per the adopted FY 14-15 budget in the amount of $8,800. The additional $7,602 need for this project was available in the existing park maintenance contract appropriation and no budget adjustment was required.
CEQA (California Environmental Quality Act):
Categorical Exemption
The activities described in this Staff Report are categorically exempt under CEQA, specifically pursuant to Section 15301 of the CEQA Guidelines (Existing Facilities), as the subject work involves the repair, maintenance or minor alteration of existing City facilities involving negligible or no expansion of use of those facilities.
LINKS/ATTACHMENTS:
1. Resolution
2. Notice of Completion
3. Project Close-Out Spreadsheet