CITY COUNCIL STAFF REPORT
MEETING DATE: SEPTEMBER 2, 2015
PREPARED BY: Patricia Yinger, Support Services Manager/Police Department
APPROVED BY: City Manager
TITLE
REPORT OF EMERGENCY PURCHASE OF UNINTERRUPTABLE POWER SUPPLY AND DOOR LATCH HARDWARE FOR THE POLICE FACILITY
END
RECOMMENDATION(S)
RECOMMENDATION
1. Accept report regarding emergency purchase of an Uninterruptable Power Supply (UPS) and door latch hardware for the Police Facility, as provided for under Morgan Hill Municipal Code Section 3.04.160 regarding emergency purchases; and
2. Adopt resolution approving an amendment to City's annual budget to appropriate $55,276 in City's General Fund (Fund 010) for Police Support Services for this emergency purchase.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Enhancing public safety
2015 Focus Areas
Infrastructure Funding and Advocacy
REPORT NARRATIVE:
During a power failure at the Police Facility on August 11, 2015, the primary UPS's rectifier failed. This UPS supports critical systems such as the radio control room, computer server room and the Communications Center. The UPS was purchased in 2004. A new unit will have at least a ten year life span with a two year parts and labor warranty.
Municipal Code Section 3.04.140 requires that purchases in excess of $10,000 and less than $25,000 can be approved by the City Manager through a competitive bid. The competitive bid requirements in Section 3.04.190 require publishing the bid in a newspaper and a bid opening. In an emergency, however, those requirements may be waived pursuant to Section 3.04.160 ("Emergency Authority of the Purchasing Officer") upon determination by the Purchasing Officer as long as a written statement is submitted to the City Council at the subsequent City Council meeting. Due to the urgency of this matter, the Purchasing Officer has made the emergency determination. As such, city staff has obtained three informal ...
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