CITY COUNCIL STAFF REPORT
MEETING DATE: SEPTEMBER 7, 2016
PREPARED BY: Tanya Carothers, Environmental Programs Coordinator
APPROVED BY: City Manager
TITLE
AWARD CONTRACT FOR ON-CALL EMERGENCY SPILL RESPONSE CLEANUP SERVICES
END
RECOMMENDATION(S)
RECOMMENDATION
Adopt resolution:
1. Awarding a consultant agreement to Disaster Kleenup Specialists ("Disaster Kleenup") for emergency spill response cleanup services for three years, with the option to extend the term of the agreement for a maximum period of one year; and
2. Authorizing the City Manager to execute the agreement and other related documents for a three year term not to exceed $100,000 annually, and allowing the City Manager to extend the term of the contract for an additional one year after the initial term not to exceed an additional $100,000 for a total not to exceed of $400,000 for four years.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Enhancing public safety
Protecting the environment
Maintaining fiscal responsibility
REPORT NARRATIVE:
Most spills in the City of Morgan Hill do not pose an immediate threat to human health or the environment (e.g. paint, oil, sanitary sewer leaks, etc.), and are dealt with by City staff. By responding to these spills, City staff protects the community and local environment from exposure to pollutants which may be present in minor spills. Occasionally, there are spills (e.g. large spills, extremely hazardous materials, etc.) that are beyond City staff's resources and expertise and contracted help is needed.
While the City has not historically had an on-call spill cleanup contractor, a recent oil spill made it clear that it would be good to have an established contractor or contractors in place when emergencies occur. The Community Services Department sent a Request for Proposals to companies in the South Bay Area that provide emergency spill cleanup services. Proposals from the following four companies were received:...
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