CITY COUNCIL STAFF REPORT
MEETING DATE: SEPTEMBER 7, 2016
PREPARED BY: Steve Golden, Associate Planner/Community Development
APPROVED BY: City Manager
TITLE
TRAKIT DEMONSTRATION
END
RECOMMENDATION(S)
RECOMMENDATION
Accept report and demonstration.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Maintaining fiscal responsibility
Fostering a positive organizational culture
2016 Focus Areas
Enhancing Our Services
Improving Our Communication
REPORT NARRATIVE:
On April 15, 2015, the City Council authorized the purchase and implementation of the TRAKiT permit tracking system to help manage the City's land development activity. The staff report from the April 15, 2015 meeting has been attached (Attachment 1). The overall objective for the purchase and implementation of the permit tracking system was to improve:
1. Public access to permit records;
2. Customer ability to submit and track permit processing on-line;
3. Staff ability to organize and access permit data to support the land entitlement process; and,
4. Staff ability to generate reports and/or respond to data requests for both internal and external customers.
The implementation phase was expected to take nine months, with coordination and team efforts spanning citywide. Implementation of TRAKiT started July 2015. Teammates diligently worked with the vendor to configure and implement the new TRAKiT system which included converting data from existing databases into TRAKiT and configuring the new system to manage existing procedures and processes.
The TRAKiT vendor was onsite providing training the first week of May 2016 and the City's TRAKiT system went "live" on May 13, 2016. The initial goals of the project have been achieved, by providing an integrated system which has allowed for:
1. Permitting. Monitor all public and private building activity, planning applications, issue a variety of permit types (fire, building, plumbing, mechanical, electrical, encroachm...
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