CITY COUNCIL STAFF REPORT
MEETING DATE: January 18, 2017
PREPARED BY: Scott Creer, Deputy Director/Public Works Engineering
APPROVED BY: City Manager
Title
ACCEPTANCE OF 2015 PAVEMENT RESURFACING PROJECT
END
RECOMMENDATION(S)
RECOMMENDATION
Adopt resolution approving the following actions:
1. Accept 2015 Pavement Resurfacing Project; and
2. Direct City Clerk to file the attached Notice of Completion with the County of Santa Clara’s Recorder’s Office.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Enhancing public safety
REPORT NARRATIVE:
The contract for the 2015 Pavement Resurfacing Project was awarded to C. F. Archibald Paving Inc. at the June 17, 2015 City Council Meeting in the amount of $995,810. The project scope included asphalt concrete (AC) overlay, full depth AC pavement repair and crack seal work. The streets that were overlaid with this project were East Dunne Avenue from Condit Road to Hill Road and West Main Avenue from Monterey Road to Peak Avenue. Contingency funds in the amount of $13,390 were used to do additional work as part of the project which resulted in a final contract price of $1,009,200.
The work was completed on November 18, 2015 in accordance with the plans and specifications for the project. Project acceptance was delayed pending the release of a stop notice that was issued by the asphalt concrete supplier for the project.
COMMUNITY ENGAGEMENT: Inform
The general public was informed about the street resurfacing work via the City’s web site.
ALTERNATIVE ACTIONS:
N/A
PRIOR CITY COUNCIL AND COMMISSION ACTIONS:
On June 17, 2015 the City Council awarded Archibald Paving Inc. a contract in the amount of $995,810 for the above referenced project.
FISCAL AND RESOURCE IMPACT:
The total authorization for this project was $1,095,391, which included a 10% contingency of $99,581. Funding for the project came from the 2015-2016 Capital Improvement Program budget under Pavement Rehabilitation Program, Project #519Y15.
CEQA (California Environmental Quality Act):
Categorical Exemption
LINKS/ATTACHMENTS:
1. Location Map
2. Resolution
3. Notice of Completion
4. Project Close-Out Spreadsheet