CITY COUNCIL STAFF REPORT
MEETING DATE: February 22, 2017
PREPARED BY: Yat Cho - Senior Project Manager/Engineering & Utilities Department
Chris Ghione - Director/Community Services Department
APPROVED BY: City Manager
Title
AWARD OF THE DOWNTOWN PARKS PROJECT
END
RECOMMENDATION(S)
RECOMMENDATION
1. Adopt a resolution amending the Fiscal Year 2016/17 Budget and appropriating an additional $1,053,000 from the Park Impact Fund (301) and appropriating $1,000,000 from the Public Facilities Fund (346);
2. Approve project plans and specifications;
3. Award contract to Suarez and Munoz Construction, Inc. for the Downtown Parks Project in the amount of $5,030,000;
4. Authorize the expenditures of construction contingency funds not to exceed $503,000; and
5. Authorize the City Manager to execute the contract.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Enhancing Public Safety
Supporting Our Community
Protecting the Environment
2017 Strategic Priorities
Infrastructure
REPORT NARRATIVE:
On February 15, 2017, the City Council tabled the Award of the Downtown Parks Project to the meeting of February 22, 2017. The purpose of this continuance was to evaluate this item after reviewing the priorities outlined in the Bikeways, Trails, Parks and Recreation Master Plan (Plan) to be presented the same evening. The February 15 Staff Report can be found as Attachment 1.
The primary concern outlined by the Council was the appropriation of Park Impact Funds (301) for the project that would push back implementation of other projects outlined in the Plan. After considering the Council’s discussion and the availability of funds in the Public Facilities Fund 346, staff recommends the Council appropriate $1.0 million of the additional $2.05 million needed to construct the Downtown Parks from Fund 346 to support road reconstruction, bridge construction, and the restroom facility. Public Facilities Fund revenues are voluntary contributions received from developers of properties and the funds may be used for the design, construction, and maintenance of public facilities or to reimburse the City for funds advanced to construct such facilities. The appropriation of funds from Fund 346 would reduce the necessary appropriation from Fund 301 to $1.05 million. By using this additional funding source, more funding would be available in Fund 301 for other projects in the Plan, while moving forward with the Downtown Parks Project.
LINKS/ATTACHMENTS:
1) February 15, 2017 Staff Report
2) Construction Contract
3) Resolution
4) Exhibit A to Resolution - Budget Scorecard
5) Exhibit B to Resolution - Budget Scorecard
6) Project Location Map
7) Site Plans
8) Plans and Specifications (<http://www.morgan-hill.ca.gov/DocumentCenter/Index/1954>)
9) Presentation