CITY COUNCIL STAFF REPORT
MEETING DATE: SEPTEMBER 21, 2016
PREPARED BY: Cynthia Iwanaga, Management Analyst/Community Services
APPROVED BY: City Manager
TITLE
AWARD DUNNE HILL FIRE STATION ROOF REPAIR
END
RECOMMENDATION(S)
RECOMMENDATION
Adopt resolution:
1. Approving project specifications;
2. Awarding a contract to Andy's Roofing Company for the Dunne Hill Fire Station Roof Repair Project in the amount of $41,878;
3. Authorizing the expenditure of construction contingency funds not to exceed $4,188; and
4. Authorizing City Manager to execute and administer the construction contract with Andy's Roofing Company.
BODY
COUNCIL PRIORITIES, GOALS & STRATEGIES:
Ongoing Priorities
Maintaining fiscal responsibility
2016 Focus Areas
Enhancing Our Services
REPORT NARRATIVE:
The scope of work for the Dunne Hill Fire Station Roof Repair Project includes all the labor and material necessary to remove the existing tile roof materials and install new composition roof materials at the Dunne Hill Fire Station. After removal of the roofing materials, a roof sheath inspection will be conducted by the City for any dry rot damage. A separate contract will be entered into with a general or framing contractor to complete any associated repairs before Andy's Roofing Company installs the new roof.
In soliciting informal bids for this project, the City contacted C-39 licensed roofing contractors on the City's Informal Bidders' list, posted the project on the City of Morgan Hill website and the online service Public Purchase.
The bid opening was held on September 13, 2016 and four bids were received.
1. Andy's Roofing Company $ 41,878
2. Scudder Roofing Company $ 58,205
3. Stronger Building Services $ 73,000
4. Best Contracting Services $101,391
Andy's Roofing Company submitted the low bid at $41,878. Staff recommends the award of this contract for $41,878. Staff also recommends a 10% contingency of $4,188, which will yield a total construction...
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